Inspira UK is a professional services consultancy focusing on bookkeeping and management accounting for growing businesses...with 95% client retention rate and over 65 years of experience.

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April 2, 2016

Our favourite Xero add-ons to help you run your business better

At Inspira, we’re passionate about helping small business owners run their business better. That’s why we are strong advocates of using the online accounting services provider, Xero to help you increase efficiency and save you valuable time and money.

But Xero is so much more than just a cloud-based platform to access real-time financial information while you’re on the move. It boasts a huge number of add-ons – complementary tools that integrate with Xero to create tailored processes to suit your business. Here we take a run through our favourite Xero add-ons:

  1. Receipt Bank – The premise of Receipt Bank is simple but it is incredibly effective for small businesses. Receipt Bank extracts the key information from your bills, receipts and invoices, removing the need to enter data manually. You can upload items via email, Drop box or direct from your browser and then Receipt Bank publishes the data to your accounting software or it can be downloaded as a spreadsheet or used to create expense reports. We love the fact that you can sit in a restaurant, take a photo of the bill and quickly upload it to Xero with all the correct information in a couple of clicks!
  2. Datamolino – Similar to Receipt Bank, Datamolino transforms scans or PDFs of your invoices, bills and receipts into Xero data enabling your business to benefit from paperless bookkeeping. Simply upload your bills into Datamolino and you will never need to manually input information or search through files again! You can easily invite colleagues or clients to share your Datamolino folders to ensure everyone is on the same page, with the invoice images always just a click away.
  3. Futrli – Futrli is a fantastic reporting solution that has taken the Xero add-on marketplace by storm. It’s simple to use and provides high level financial intelligence, reporting and alerts. It is  a  complete practice management and client experience tool that’s useful for business owners, office managers and administrative members of staff. It improves efficiency by eliminating admin and brings Xero’s financial information to life visually. With Futrli you can do everything, from simple profit and loss reporting to department costing and three way cash forecasting. It produces useful, fully customisable reports pulled from synched Xero data that display a visual snapshot of the business.
  4. WorkflowMax – WorkflowMax offers a single online platform for all your job, time and invoice management needs. For new business development, you can easily track your leads, sales pipeline and proposals all in one place. And it can create well-designed quotes within minutes, complete with your business’s logo. If you want to keep track of time and activity, WorkflowMax offers simple, flexible time tracking and easy job management. You can assign jobs to certain team members, track timelines and receive alerts when projects are running late. It also provides streamlined invoicing (you can invoice based on an hourly or flat-rate) and handy actionable reporting which works out the profit margin on each job and calculates your biggest customers, as well as much more. Working with WorkflowMax and Xero together creates a powerful, seamless, end-to-end business solution at your fingertips. It’s perfect for businesses offering services such as building companies, architects, creative agencies, solicitors, business consultants, IT companies, etc.
 The add-ons above are just a tiny snapshot of some of the best user-friendly Xero add-ons out there. There are many, many more. If you have any other suggestions of brilliant Xero add-ons that you use every day to make your business run better, we’d love to hear from you. Email us with your suggestions.
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